AI Zambia Payslip

(Compliant with ZRA Tax Code, NAPSA, NHIMA & Employment Act of Zambia)

100% FREE Zambia Payslip Template Generator Online With Print & PDF

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Payslip for the month

Employee Pay Summary

Employee Name *

Employee Id *

✚ Add More

(Check Recommended Employee Fields)

Pay Period

Paid Days *

Loss of pay days

Pay Date

📅

Earnings	Amount
Basic Salary		✖
Bonus		✖
Incentive		✖
Gross Earnings	0.00
✚ Add Earning ✚ Add Wage Earning

Deductions	Amount
Income Tax		✖
Pension Contribution		✖
Insurance		✖
Total Deductions	0.00
✚ Add Deduction

(Check Recommended Earning & Deduction Fields)

Net Payable : 0.00

(Gross Earnings - Total Deductions)

Amount in words : Zero Only

Notes :

(Employee Signature)

(Issued By)

Payslip for the month

Employee Pay Summary

Employee Name :

Employee ID :

Pay Period :

Loss of pay days :

Paid Days :

Pay Date :

Earnings	Amount
Basic Pay	0.00
HRA	0.00
Incentive	0.00
Gross Earnings	0.00

Deductions	Amount
Income Tax	0.00
Provident Fund	0.00
Unpaid Leaves	0.00
Total Deductions	0.00

Net Payable : 0.00

(Gross Earnings - Total Deductions)

Amount in words : Zero Only

Notes :

(Employee Signature)

(Issued By)

🇿🇲 AI Zambia PaySlip | FREE Online Template Generator | Print & PDF

Generate 100% FREE Zambia-compliant payslips instantly! ZRA, NAPSA & NHIMA-approved. Print or download as PDF—no registration required!

Zambia Payslip

Professional Zambia Payroll Slip Generator with NAPSA Compliance

Create accurate, legally compliant Zambian payslips instantly using our free online generator. Designed for employers, HR professionals, and employees in Zambia, this tool automates PAYE, NAPSA, and other statutory deductions while generating print-ready documentation.

Zambia-Specific Features

Statutory Compliance: Automatically calculates:
- PAYE tax (Zambia Revenue Authority brackets)
- NAPSA contributions (5% employee, 5% employer)
- Workers' Compensation Fund
- AIDS Levy (1% of gross pay)
Local Payroll Support:
- Monthly paid employees
- Contract workers
- Commission-based earners
- Domestic workers
Zambian Benefit Integration:
- Housing allowance calculations
- Transport allowance deductions
- Meal/utility allowances
- Leave pay accruals

Employee Information – Required Fields

Essential details for Zambian payslips:

Employee Full Name* (e.g., Chanda Mwape)
NRC Number* (e.g., 123456/78/9)
Employee Number*
Job Title* (e.g., Sales Executive)
Employment Type* (Permanent/Contract)
Pay Period* (e.g., May 2024)
Payment Date* (e.g., 25/05/2024)
Bank Name & Account Number* (e.g., Zanaco 1234567890)
Employer Name*
Employer TPIN* (Taxpayer Identification Number)

Zambian Payslip Financial Components

Standard sections on a Zambian payslip:

Earnings	Allowances	Statutory Deductions
Basic Salary	Housing Allowance	PAYE Tax
Overtime Pay	Transport Allowance	NAPSA (5%)
Commission	Meal Allowance	AIDS Levy (1%)
Bonus	Utility Allowance	Workers' Compensation
Leave Pay	Risk Allowance	Union Fees
Back Pay	Night Shift Allowance	Loan Repayments

Sample Zambian Payslip

MONTHLY PAYSLIP - MAY 2024
Employee: James Banda		NRC: 234567/89/1
Earnings (ZMW)	Amount	Deductions (ZMW)	Amount
Basic Salary	8,500.00	PAYE	1,275.00
Housing Allowance	1,200.00	NAPSA	425.00
Transport Allowance	800.00	AIDS Levy	105.00
Gross Pay	10,500.00	Total Deductions	1,805.00
		Net Pay	8,695.00
Employer NAPSA Contribution: ZMW 425.00 \| Workers' Comp: ZMW 52.50

Generation Process

Enter Employee Details
- Input NRC and TPIN numbers
- Select pay period (month/year)
- Specify employment terms
Configure Earnings & Deductions
- Set basic salary and allowances
- Add overtime/commission
- Review statutory deductions
Generate & Distribute
- Download as PDF
- Print physical copy
- Email to employee

Zambian Use Cases

Legal Compliance:
- ZRA PAYE reporting
- NAPSA contribution records
- Labor office inspections
Employee Documentation:
- Bank loan applications
- Rental agreements
- Immigration processes
Business Operations:
- Monthly payroll processing
- Annual tax filings
- Audit preparation

Zambian Payslip FAQ

How is PAYE calculated in Zambia?

Our generator uses 2024 ZRA tax brackets:

0% on first ZMW 4,800/year
25% on next ZMW 2,460
30% on amounts above ZMW 7,260

Personal relief: ZMW 480/month

What's included in NAPSA calculations?

The system accounts for:

5% employee contribution (capped at ZMW 8,500 salary)
5% matching employer contribution
Pensionable vs non-pensionable components

How are allowances taxed?

We handle:

Tax-exempt allowances (up to ZMW 1,500 housing)
Taxable portion calculations
ZRA-approved benefit limits

Can I generate backdated payslips?

Yes, the tool supports:

Historical period calculations
Updated tax rates by year
Retroactive adjustments

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